A Listing of Dates and Deadlines Set by Contract, 2007-2010, and Remain in Effect as of 9/1/12 Pending a New Collective Bargaining Agreement
By Richard Stutman, BTU President
Contractual Dates and Deadlines
Description of Event
Opening Day of school for staff. Adm. Has :30 for mtg., teachers and paras have rest of 6 hour day for room preparation and set-up.
BTU Rep. has :30 for union news; adm. gets rest of 6-hour day for PD.
First Day of school for students
Members of a School Site Council are to be elected by this date
A first meeting of the newly-elected School Site Council shall be held by this date
On or before December 1, the (School) Committee will determine when a vacancy is expected to last for the duration of the school year and shall grant a prospective contract to a provisional teacher hired to fill such vacancy. If you are in a position that you believe worthy of a contract, call the union office at 617-288-2000. If you are unsure, call the union office anyway.
PD Day. No students. Day may be converted to PD hours.
In pilot schools, the proposed work schedule for an upcoming school year will be given to staff by this date. The staff may override the schedule by a 2/3 rds vote. An override sends the work schedule back to the pilot's Governing Board for possible adjustment and tweaking.
Application deadline for leave of absence to commence at the beginning of the next teacher work year. Application deadline for extension of leave of absence scheduled to expire at the beginning of the next teacher work year. Application deadline to cut short a scheduled leave of absence and to return to work at the beginning of the next teacher work year. N.B. The January 15 deadline may be waived in extenuating circumstances. Please call the BTU for more information
BTU Staff at 12 Turnaround Schools shall be given notice of any additional summer hours by this date
BTU Staff at 12 Turnaround Schools shall be given their work-day and work-year schedule for the upcoming school year by this date
BTU Staff at 12 Turnaround Schools shall be given notice of their individual staggered start and end time for the upcoming school year
BTU Staff at 12 Turnaround Schools shall be given notice of a change in assignment for the upcoming school year by this date. When implementing an inclusion model, the Principal/Headmaster must also notify impacted teachers by this date.
Deadline for staff in traditional schools to file voluntary excessing document.
Application deadline for filing of alternate program areas for permanent teachers.
BTU Staff at 12 Turnaround Schools and Pilot Schools shall be given notice of excess by this date and they may voluntarily excess themselves by this date
Programming preference sheets shall be distributed to all teachers.
On or before February 1, a list of all non-teaching assignments for which administrative periods are given in a teachers' program shall be posted in each school. These assignments may be applied for in the teacher's program preference sheet as herein -provided.
Programming preference sheets to be distributed to all teachers
On or before February 1, a list of all non-teaching assignments for which administrative periods are given in a teachers' program shall be posted in each school. These assignments may be applied for in the teacher's program preference sheet as herein provided.
Principals will be required to make recommendations as to which provisional teachers they want to make permanent teachers by February 1st of each year.
No later than February 1, programming preference sheets shall be distributed to all teachers
Deadline for submission of an additional program application if results of NTE or Praxis exam are needed but unavailable on 1/15
Positions that receive "Open Posting" status on the job transfer circular must receive an affirmative 60% vote of school staff by this date.
Teacher members of the school-site inclusion planning teams in traditional schools shall be chosen by the school's faculty. Each Principal/Headmaster shall notify teachers of any inclusion -plan to be implemented in their school during next school year prior to February 15 of this year, so that teachers and paraprofessionals have an opportunity to plan and prepare for its implementation, and teachers who wish to may exercise their contractual right to excess themselves or transfer.
Principals will be notified by February 15th if their recommendations for making teachers permanent have been approved.
In pilot schools by this date of a given year, there must be an approved schedule in place--one that has not been overridden--or the current year's pilot school schedule remains in place
All preference sheets shall be returned by March 1.
The Superintendent shall make permanent appointment of provisional teachers by this date
Early April to Early May
OPEN ENROLLMENT for Group Insurance sign-up. Please note this is not a contractual deadline, but it is a city practice to begin the open enrollment period on the first Monday in April and to close it on the first Friday in May.
New Posting deadline for all vacancies. Applications for vacant positions must be submitted no later than 10 school days after posting. This is the first so-called transfer posting of the season and was formerly known as the March 1 posting.
All excessed teachers and nurses will by notified by April 15 th or by the date of the April 15 th transfer circular, whatever it is, if the circular is released earlier.
Within 10 days of the 4/15 posting
The BTU may challenge the omission of a vacancy from the April 15 posting. The challenge must occur within 10 days of the posting. The challenge may be -overridden by a 60% vote of the faculty of the school where the vacancy is challenged.- Should the challenge not be overridden, the vacancy shall be posted on the BPS web -page prior to the running of the excess pools for 5 school days. Permanent teachers only -are eligible to apply.
For those who respond by January 15th as to why they cannot make a decision at that time, they must send a response, postmarked no later than May 1st, as to whether- or not they will return in September. If they fail to respond by May 1st, they shall forfeit their attachment rights, their excess pool rights, and shall be subject to reassignment by the Superintendent
No final records will be required of teachers until May 1st for Grade 5, and 15 days before the close of school for all other grades.
Final marks shall not be required of any teacher before May 1st for Grade 8, and 15 days before the close of school for Grade 6 and 7.
The number of marking periods for all schools shall not exceed five (5) in number. Final marks shall not be required of any teacher before May 1st for seniors, and 15 days before the close of school for other students.
Prior to May 15
All staff shall be formally evaluated using factors reasonably related to a teacher's professional performance, with a mark for each factor and an overall rating. Overall ratings shall be Satisfactory or Unsatisfactory and shall be transmitted to teachers prior to May 15th .
An employee will be given written notice of layoff by June 1 of the professional work year preceding the professional work year in which the layoff is to take place. For example, an employee to be laid off effective in September must be given written notice on or before the prior June 1.
Provisional Employees must be given notice of non-renewal by this date or rehire is mandated under state law
No later than 10 days before the end of the School Year
No later than ten (10) school days prior to the end of the school year, teachers shall be given the following information on their programs for the next school year:
No later than 5 days before the end of the School Year
No later than five (5) school days before the end of the school year, teachers should-receive their total program for the following school year, which shall include the periods-and rooms where their assignments are scheduled. Programs may be considered-subject to change if necessary because of changes in subject enrollments, faculty-changes, or programming conflicts. Reasons for any such change shall be given-by the Principal or Headmaster to any teacher affected
Excess pool rules: Rule of one will apply if pools not completed prior to July 1st. -Rule of two will apply if excess pools are completed by workday prior to July 1st. -Rule of three will apply if excess pools are completed by the 4th work day before -the end of school year.-