Present: Donna O’Brien, Marjie Crosby, Michael O’Halloran, Eileen Shakespear, Maritza Agrait, Andrea Devine, Layla Cable, Heather Gorman King, Matt Dwyer, Denice Dwyer, Denise Berkley,
Excused – John Alloca
- Minutes of 3-16-17, 3-20-17 meeting approved with modifications
- Discussion of questions received by Ombudsman:
- Debra Brown asked to be taken off ballot for para/sub rep and this request was honored.
- Request for para/sub stickers to be broken down into category has been honored with prices adjusted (will be posted in e bulletin)
- No mention of retirees on letter about “Who do you vote for”
- No request from RTC was made in advance. RTC members vote for field rep based on the last position they held.
- Write- ins were clearly excluded by agreement of election committee as they are inconsistent with collection of signatures required to be on the ballot.
- Campaigning during events held at the BTU: as long as the election committee is not sponsoring the event we are not in charge. BTU officers/staff are free to make and enforce any regulations they choose.
- Recognition of letter that went out to all members, snail mail explaining the election election procedure. These were mailed to all active and retired members. Only a few returned with bad addresses and staff is working to get updated addresses.
- Building reps were notified of members in their building who are paying dues but did not fill out membership cards. A mailing also went out to these approximately 250 people who are paying dues but have not turned in membership cards. As seen on list at last union meeting many members have now turned in applications and become members in good standing.
- Ballot order of sec/treasurer was sent incorrectly to AAA. The ombudsman of the election committee will contact impacted candidates.
- Election committee link on web site did not come out as we expected – no link listed on home page. We will put the link in the e bulletin and follow up with person who is in charge of the Web page.
- On the final ballot candidate numbers will be redone eliminating candidates who have withdrawn or been eliminated in the primary election. Ballot order will continue as previously selected at drawing. Delegates are in reverse alphabetical order.
- Ballots for primary have been mailed out. The hotline run by AAA will be open on Monday April 10th. Anyone who did not receive a ballot should call 1-800-529-5218. This will be publicized in e bulletin and in building rep packet on April 12.
- For in person voting campaigning will be allowed only outside the union hall. We will set up railings outside as done in previous years. BTU staff will run the problem tables. A problem table will be staffed with members of RTC during on site voting. (refer to minutes of discussion with RTC chairs at 2-1-17 meeting).
- Questions for ombudsman to check with AAA
- When will hall be set up by AAA – night before so we will be ready for 6 am or that morning?
- Does BTU office need to be open 6am -8am as a resource to AAA?
- Request AAA collect data about how many people vote each hour to help us evaluate hours for the next election
- An email will go out to candidates (officers and e board) about candidates night with a reminder about submitting bios to the BTU newspaper. Candidates are welcome to hand out literature and hold signs before and after speakers, but not attach to materials to the walls. They will speak in the order they are listed on the ballot.
- An election committee member will be present during the in person voting – a schedule will be developed for coverage.
- The EC Rules and Regulations packet compiled in March has been posted 2 times in the e bulletins and will be included in the bldg rep packet this month.
- Meeting adjourned 6:50 pm.
Respectfully submitted by
Marjie Crosby Secretary of the BTU Election Committee